WP Sync: Connect All Your Tools Without A Monthly Automation Bill

Picture the next sale you make. Within seconds the buyer is on your Customers list, tagged with the exact product they bought, and their welcome email is on its way. The sale is already a new row in your sales sheet. Your phone buzzes with a message in Slack or Telegram. A week later, the review request goes out by itself.

You did nothing. That is WP Sync. It runs on your own WordPress site and connects more than 175 of the apps marketers use: payment processors, marketplaces, email platforms, spreadsheets, chat apps, calendars, lead ads, course platforms and anything with a webhook. Every bridge is unlimited. There is no task meter and no monthly automation bill, and your contacts and keys never leave your site.

This guide gets it working for you today, following one example business, Brightline Coaching. Every screenshot is a real WP Sync screen.

What WP Sync Does

WP Sync is a bridge engine that lives inside WordPress. Once you understand four words, every screen in the plugin makes sense.

Rent It Or Own It

A monthly automation service counts every move as a task and bills you for the count. Your business grows, the bill grows with it. WP Sync works the other way round. Build as many bridges as you like, send each person to as many destinations as you like, and move as many contacts as your site and your apps can handle. The number of bridges is not capped, and nothing is counted except the sites you install it on.

Two more things matter to me. First, privacy: WP Sync talks straight from your site to each app, so your subscribers never pass through anybody else’s servers. Second, it is not a sending platform. WP Sync never emails anyone itself. It hands each person to the app you chose, and that app does the sending.

Everything WP Sync Connects

Open the Connections tab and you are looking at more than 175 apps, ready to go. Type a name in the search box and its card jumps straight to you. Here is a small slice of them, the ones marketers reach for first.

New connections arrive in updates, and every one is yours as soon as you update. The Connections tab and the built-in Training tab always show the exact list for your version.

WP Sync runs on 3 sites, and everything inside it is unlimited: bridges, destinations and contacts.

A Tour Of The Plugin

Everything sits under one WordPress menu item, split into ten tabs. You will spend nearly all your time in four of them: Connections, Bridges, Activity Log and Dashboard.

Pick any range from today to all time, or your own dates. Each card compares with the period before, and the three rings show sync health, where contacts go and which bridge does the most work.

Connect Your Apps

A bridge can only use apps that are connected, so this is always the first stop. Open the Connections tab. Each card shows whether that app can be a source, a destination or both, and whether it pushes events instantly.

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The Ways Apps Connect

Every connected card has the same four buttons: Test Connection prints a plain English result on the card, Edit Settings changes a key without disconnecting, Refresh Lists pulls in a list you just created, and Disconnect removes the stored credentials.

Connect A Marketplace: WarriorPlus

Many WP Sync owners sell or promote on the affiliate marketplaces, so this is the connection that pays back fastest. WarriorPlus and JVZoo work the same way: they send a notification for each sale to an address you give them, and WP Sync turns it into a person.

A WarriorPlus or JVZoo bridge can watch all sales, one product, or a single kind of event such as refunds or chargebacks, each across all products or for one product. JVZoo adds routing by affiliate: direct sales, any affiliate sale, or one named affiliate. A repeated notification is recognised by its receipt and ignored, so nobody is synced twice.

Connect A Payment Processor: Stripe

The Stripe card works on the same paste-one-address idea, with clear numbered steps on the card itself.

A Stripe bridge can watch all payments and new customers, refunds, subscription endings or unpaid invoices, each as its own source. PayPal, the carts, the stores and the other payment sources follow the same pattern, and each card tells you exactly where to paste.

Connect Your Own Site’s Tools

ResultsAiX Mailer, ResultsAiX Payments and ResultsAiX Membership need nothing at all. If they are active on the same site, their cards already say Connected. The same is true of the WordPress plugins WP Sync reads from directly, such as your store, course or membership plugin: activate the plugin, reload the Connections tab, and the card is ready.

Build Your First Bridge

Let’s build the bridge Brightline relies on most: every buyer of the Offer Builder Workshop goes onto the Customers list in ResultsAiX Mailer, tagged, logged in the sales sheet and announced in the team’s Slack channel. One bridge, four destinations.

Step 1: Name It And Choose The Source

Go to the Bridges tab and click Create Bridge. A full-page builder opens with a live preview of the flow at the top.

Step 2: The First Destination

Choose the destination app, what to do there, and where. For Brightline that is ResultsAiX Mailer, Add to list, Customers. Then open Field mapping for this app.

Step 3: Add More Destinations

Click Add a destination app as many times as you need. Each destination keeps its own list, action, mapping and timing. Brightline adds three more:

• Google Sheets Connect, the Brightline Sales Log sheet. A sheet receives every field the source sent, with the name and email on top, so the columns build themselves.
• Slack, the #sales channel, so the team sees each sale the moment it lands.
• ResultsAiX Mailer again, this time with the action Add tag, tag ask-for-review, and a seven-day delay. A week after buying, the review request email starts by itself.

Step 4: Save, Then Test

Open Filters & options if you want conditions (Part 8), then click Create Bridge on the bar at the bottom. The bridge appears on the Bridges list, switched on. Before you rely on it, run the Test from Part 9. It takes a minute and shows you exactly what every destination will receive.

Ten Bridges Every Marketer Should Build

This is the part that pays for WP Sync many times over. Each of these takes about ten minutes to build, runs every day without you, and replaces a job you either do by hand or rent a monthly service for. Build the first three this week.

Here is how to build the ones people ask about most.

Recipe: Marketplace Buyers, Tagged By Product

This is the one most WP Sync owners bought it for. Source: WarriorPlus, All WarriorPlus sales. Destination: your email platform, Add to list, Customers. Tags: wplus-buyer and {product_name}. Now every buyer lands on your list the moment they pay, and the tag tells your follow-up which product they own, front end and every upsell alike. If you sell on JVZoo too, clone the bridge, switch the source and keep everything else.

Recipe: The Refund Partner

Every buyer bridge deserves a partner. Clone the buyer bridge, change the source event to Refunds, and change the action to Remove tag. Refunds only ever run bridges that picked them on purpose, so your list-building bridges never quietly receive people who were refunded.

Recipe: Every Sale In A Spreadsheet

Connect Google Sheets once, share the sheet with the service account email on the card as an Editor, and add it to your sales bridges. Each sale becomes a row with every field the source sends, with passwords, secrets and tokens stripped out first. Your bookkeeper gets a live sales report without a login to anything else.

Recipe: Paid Group Access On Telegram

Selling access to a private Telegram group? Choose “Personal invite link for” your group as a destination, placed before your email platform in the same bridge. WP Sync creates a single-use invite link for each buyer and hands it on as the token {telegram_invite_link}, so the welcome email can carry it. On your refund bridge, the Revoke personal invite link action takes it back. Discord has a matching option on its card.

Timing: Delays, Dates And Pacing

Most automation fires the instant something happens. WP Sync lets every destination choose its own moment, which is how one sale can become a perfectly timed sequence of steps. Open Delay / drip on any destination.

Hours, days and set dates land accurately. A wait measured in minutes is approximate on a quiet site, because it is delivered on the next five-minute check. A destination with a delay shows a stopwatch tag in the builder and on the Bridges list, so you can read the whole sequence at a glance.

Drip: Pace Instead Of Pause

A delay holds everyone for the same time, so 200 buyers delayed by an hour still arrive together an hour later. A drip spaces them out instead: one every five minutes, 50 an hour, or 1,000 an hour, all on the same dial. Brightline’s webinar sign-ups go to the Mailer one every five minutes, which keeps a busy registration day smooth.

The pace holds even when catching up after a quiet spell, and two bridges feeding the same app and list share one lane, so the receiving account gets exactly the pace you set. Drip and delay work together too: wait ten minutes, then drip one every five.

Filters, Tokens And Actions

These three tools turn WP Sync from a copier into a small automation engine.

Filters: Only The Right People

Open Filters & options and add conditions. Leave it empty and everyone syncs. Add conditions and only people who match all of them go through. There are eight operators: contains, does not contain, equals, does not equal, starts with, ends with, is empty and is not empty.

Email, first name, last name and full name are always available. After a source has delivered once, WP Sync remembers the extra fields it sends, such as an order total, a product, an affiliate or a country, and offers them in the filter dropdown. Brightline filters out its own team with “Email does not contain yoursite.com”. All conditions must match; for an either-or rule, build two bridges. A person a filter holds back is logged as skipped, with the condition named, so you can always see a filter doing its job.

Tokens: Real Values In Tags And Fields

Anywhere you type a tag or a custom field value, you can use a token in curly braces. {first_name}, {last_name} and {email} always work, and so does any field the source sends, such as {product_name}, {order_total} or {affiliate}. After the first real event, those fields appear as one-click chips under the boxes. Tokens are not case sensitive, and an unknown token stays as typed, so a typo is easy to spot in a test.

Actions: More Than Adding To A List

The builder only shows the actions the chosen app really supports, so every saved bridge is one the app can carry out. ResultsAiX Mailer supports all five.

Test Before You Trust It

Successful WP Sync owners test every new bridge before a real person goes through it. It takes two minutes and there are two kinds of test.

The Dry Run

Click Test on the bridge’s row. A panel opens with a no-write simulation: nothing is sent anywhere. WP Sync takes a recent real person from the source (or a sample when the source has not fired yet) and shows you whether they pass the filters and exactly what each destination would receive: the name, the custom fields and the tags after tokens are filled in.

Read it like a checklist. Is every destination there? Are the names filled? Do the tags read the way you expect? In Brightline’s test the fourth destination says Would queue, delivered in seven days, which is exactly the review request we planned. The sample shows {product_name} as typed because a sample person carries no product; with a real sale it becomes the product’s name.

The Live Test

Under the dry run is Send a real test. Type an email address you own, adjust the name, add custom fields if you like, and click Send live test. This really delivers to every destination, so it subscribes the address and can start automations. Afterwards, one click removes the test contact again.

Watch It Work

Once your bridges are running, three screens tell you everything.

The Bridges List

One row per bridge: the source and its list, the destinations, the delay or drip pace, when it last ran, the total synced and today’s count. A small target badge shows how many filter conditions a bridge has. Sort by newest, oldest, name or your own order (drag the handle), and search by name, app or list.

History For One Bridge

Click History on a row, or its run count. You get the latest people through that bridge, newest first, with the result from each destination. It is the quickest way to answer “is this one working?”.

A dry run is a preview, so it does not appear here. An empty history means the bridge has not fired yet, which points you at the source: is the bridge switched on, has a new person arrived since you built it, and for a push source, is the address pasted into the other app?

The Activity Log

Every move WP Sync has made, newest first, 25 to a page. Search by email, name or IP, and narrow by type and status. This is how you answer the most common question of all: did this one person sync?

The log stores the contact details that moved, on your own site, so treat it as personal data under your privacy rules. The Diagnostics tab adds a one-click support report whenever you want a second pair of eyes; the docs cover every setting in detail.

Webhooks In And Out

When an app has no ready-made connection, Webhook Connect covers it. Almost every modern app can send or receive a webhook, so this one card reaches nearly everything.

WP Sync reads the email and name it recognises in an unfamiliar payload and remembers every other field, including nested ones written with dots. After the first delivery, those fields appear in filters and as tokens. The inbound address carries a private token, and test pings and address checks are answered politely, so the other app keeps the webhook switched on. Brightline’s webinar sign-ups arrive this way.

A Hand-Built Squeeze Page

For a page you coded yourself, point the form straight at your site’s admin-post.php with two hidden fields: action set to ws_optin, and rule set to the ID of the bridge to feed. Name the visible fields email, first_name and last_name (a single name field is split for you), and add redirect for the thank-you page. A Form Redirect URL saved on the bridge takes priority. Submissions show in the Activity Log as Optin.

WP Sync With The ResultsAiX Family

On the Connections tab, the ResultsAiX connections sit together at the top. On the same site they need no keys at all.

Every person WP Sync captures is also announced to the rest of the family. If a ResultsAiX Optimize split test is running on the page that captured a lead, the right version gets the credit with nothing to set up.

Catch Up And Move Whole Lists

A new bridge only moves people who arrive after it is built. When the source is one of the email platforms, two buttons on the bridge’s row bring the others across.

Both are built to be calm. Email platforms ignore people they already have, so running either twice is harmless. People who unsubscribed from the source are never brought across. Migrate is paced on purpose, so a very big list takes hours, which is exactly what keeps the receiving account happy. On a ResultsAiX Mailer destination, caught-up people arrive silent unless you ticked the backfill box. A spreadsheet destination can gain a second row for someone already there, which the panel mentions before you start.

Moving to a fresh email account? Put a drip on that destination and start gently, for example 50 an hour; a Backfill into a dripped destination follows the same pace.

Replace What You Rent

Here is how I would move off a monthly automation service without missing a single person. Do it one automation at a time.

Your 14-Day WP Sync Plan

Here is the order I would follow, an hour a day, to go from “I own it” to “it runs my business”.

Questions People Ask

What To Read Next

To turn the buyers WP Sync delivers into repeat customers, read Guide 6. To see which traffic sends them, read Guide 13.

Your First Step, Today

Do one thing today: connect the place your buyers come from, and build the bridge that puts every new buyer on your list, tagged by product. Run the Test, send one live test to yourself, and watch it land. It works from the next sale onwards.